Social Security App helps employees to be safe on business travels, and companies to be compliant.
Social Security App nudges the employees to update data, and provide companies with essential tools for tracking and monitoring compliance.
It is a legal requirement that all business travelers have an approved A1 social security coverage with them, issued by the Authority in the country they work. This is the case for all business travels in the EU and EEA countries. Due to the rights of free movement of labour in the EU, employees must apply to remain under social security in the country they work at by filing an A1 application before the business travel begin. The Blue Health Card only covers, if the Authorities have issued an A1 application for the visiting country.
The A1 application is hence needed for travels in all EU/EEA countries, and it needs to be accurate for each country. If an employee is visiting an EU country and have applied for 5 days in this specific country, but, in reality works in the country for 15 days, the application becomes insufficient, and fines issued to the employee of 5000€ are normal. Further there is a risk for social security payment for the lacking 10 days for the company.
Social Security App works as an online track and trace app by use of the geo location on the phone, and only a confirmed business travel is registered on the employee profile. It helps the employees to count all the travels. By use of the geo location on the phone, it will react when the employee is entering a new country, and it nudges the employee to update data in a super user-friendly way.
The Social security app is a super simple, flexible and agile tool for HR to secure compliance for employees in a world with increasing demands.
Employees will only be involved in the process, when they have to confirm a work-related travel and significant time is saved for both employee and company compared to a manual application at the Authority which can take from 20 min to one hour per application.
By use of Social Security App, the handling time can be reduced to 30 sec. per application.
Your company will be fully compliant and in line with both current compliance demands but also in advance with the requirements for Posted Workers Directive, tax and immigration purposes as you will have a full overview of all comfirmed business travels.
If A1 applications are not properly handled, you as the employer risk fines (France as example claims 3,600 EURO per business traveler) as well as waste of time and efforts – and probably expenses – to rectify the formalities.
Onboarding the app is either done by administrator or done by self-service onboarding, where employees enter their own data.
The app will utilize the location feature of the device to automatically detect, when the user enters a foreign country and proactively prompt the user to log this information, if it is work-related.
The app enables to set a forecast of future planned business trips, providing an overview and calculations of time spent the various locations to secure timely application in advance The App can also be used to detect if certain limits for travel activity in a country have been exceeded, resulting in a warning as a means to initiate action.